When it comes to your To Do List, and in particular, your inbox, I’m here to share a few tricks with you that will help you get stuff done.
….And, ultimately STOP procrastinating!
There are certainly some tasks on your To Do List that need actioning straight away.
Others can wait for another day, a week or even a month.
It’s all about making the most of the precious time you have to become MORE productive, attract MORE clients, and hopefully make MORE profit.
Sounds good, doesn’t it?
Before I do anything, I set up 4 lists:
- Mainstream clients
Within these lists, I write EVERY task that needs doing, regardless of how immaterial it is.
It’s amazing how quickly your mind starts remembering additional tasks here.
Just let them come and write them down into whichever list they pertain to.
Next, grab a highlighter.
In fact, grab a couple of highlighters in different colours.
And, sticking to a colour-coding system eg orange = high priority / pink = low priority or whatever, highlight each task accordingly.
Here are a few questions I ask myself as I’m highlighting each task, to enable me to allocate the right colour to the right task:
- Will it make me money?
- Will this task build rapport/provide the client with outstanding customer service?
- Does this task need to be done now?
- Can it wait?
- Can it be done tomorrow / next week / next month?
- Can it be out-sourced?
- Do I need to block out time to do this? If so, block out time in your diary now.
- Does someone else need to be contacted in part of the process?
- Is it something only I can do?
As you work through your To Do List, consider systemising things as you go.
Here’s an example of systemising:
If you’re sending the SAME email out to different people at different times, copy and paste the text into a word document, save it, and refer back to it the next time the SAME query comes up.
I have several separate documents eg pregnancy, postnatal, mainstream classes with dozens of email response templates in them.
Not only does it save time – it means I give the client everything they need in one email.
Which means they DON’T contact me back and forth with random questions about cost, venue directions and what to wear etc.
Another additional tip when paying bills:
- Diarise when ALL of your invoices are due and set up BACS payments. This is SO much easier and time-saving
And, there you have it!
Tonnes of time saving tips for you to help you get MORE done, and make MORE money.
I’m full of useless bits of info, by the way.
As always, if you enjoyed this article, pop a comment below.
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